Foreword

The following document was created as required by the European Union General Data Protection Regulation (EU GDPR). You can find more information about that regulation on gdpr.eu.

This document details what and why data is collected by The Quilt Project through the Cozy Discord bots, except "Cozy (Stats)", how it is used and how to use your rights related to your data.

The Quilt Project ("Us", "We", "Our") is the data controller for the data collected through the Cozy Discord bots.

Data Collected

Applications

When you submit an application to join the server, we save your User ID along with some metadata. Your answers aren't stored.

We use this data to maintain a list of previous applications that have been submitted by each user, which allows us to look them up on Discord when we need to review them.

Filter Events

When you trigger an automatic filter, we record your User ID and the location of the message that triggered it. The message content isn't saved.

We use this data to conduct analytics.

Threads

If you are designated as the owner of a thread by creating it, or having the current owner transfer it to you, your User ID is saved alongside the thread ID.

We use this data to allow you to manage the threads you own.

Suggestions

Voting

When you vote positively or negatively, we save your User ID alongside the suggestion and your vote.

We use this data to make sure you can't vote more than once.

Creating a suggestion

When you create a suggestion, we save your User ID, Username, Avatar Url, Message and whether it was proxied or not.

We use this data to display and keep track of the suggestions. This data can be seen on the public analytics dashboard, without the User ID or Username.

User Flags

We save three flags about you:

• Has Used PluralKit: whether you have used PluralKit previously or not. We use that to log new usages of PluralKit for review by the moderators.
• Auto Publish: whether your messages sent in a news channel should be automatically published.
• Sync Nicknames: whether your nickname should be synced between Quilt guilds.

Data Retention

Data is retained indefinitely. We do not delete any data unless you request it.

Data Governance

Database access is limited to the minimum of The Quilt Project benevolent workers required to operate the service. We do not share any data with third parties. We do not sell any data. Your data isn't shared with any contracted sub-processors.

Data is stored in a country part of the European Economic Area (EEA). Data is encrypted at rest and in transit.

Access, rectification, erasure, restriction, portability, and objection

Every user is entitled to the following:

The right to access – You have the right to request Us for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that We correct any information you believe is inaccurate. You also have the right to request Us to complete the information you believe is incomplete.

The right to erasure – You have the right to request that We erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that We restrict the processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that We transfer the data that we have collected to another organization, or directly to you, under certain conditions.

The right to object to processing – You have the right to object to Our processing of your personal data, under certain conditions.

If you would like to exercise those rights, contact us at [email protected]. We may ask you to verify your identity before processing your request, using a service such as Aperture. We will respond to your request within 30 days as required by law.

Changes to the Privacy Policy

We keep this privacy policy under regular review and places any updates on this web page. If we do this, we will post the changes on this page and update the "Edited" date at the top of this page.

Contact

If you have any questions about this privacy policy, please contact us at [email protected].

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